Pre-planning and focused attention around how the HSE systems are initially set up on the project will increase the success of the HSE program, improve awareness, and help reduce injuries.

Step 1: Review Critical HSE Practices
Establishing the following practices will help you understand what tools are available within the HSE Management System that supports your project or office HSE.
• Contractor HSE Management System – Table of Contents
• Contractor HSE Management System – Execution
• Office Safety

Step 2: Perform a Risk Assessment
Pre-Task Planning/Risk Analysis, provides requirements for identifying and analyzing hazards on site and developing the work procedures to make sure the work is done safely.

Step 3: Customize the Management System
By picking and choosing the practices that are applicable to the work that is done at your project, one can build a customized system that is site-specific. Thumb through the table of contents, selecting only the practices needed to build your plan.

When beginning a project, it is helpful to be mindful of the HSE and training records that should be
retained and what information should be provided in the project’s closeout report. For example, if you know that you will have to provide details around any breathing air test results at a later date go ahead and set up a file to manage that information from the beginning, making it easier on yourself to gather it during demobilization.

It is critical that each project has a written and approved site-specific HSE plan in place and that it is communicated to the project team, management, and contractors. Onyx Safety can provide a go-by or template to document the development of a site-specific plan. A checklist that helps assign and track the necessary tasks involved in developing the plan can also be provided.

Step 4: Perform a Gap Analysis

This process helps ensure HSE Management System Compliance and to make sure the project is covered. This analysis lists each Management System document and tracks if it is needed on the project, and if an equivalent document is used.

Step 5: Perform Prejob HSE Planning
Project Startup Checklist, lists the tasks that should be performed at project startup, from ordering copies of the Safety Handbook, as well as ordering posters and signage, establishing an HSE audit schedule, and meeting with medical and insurance providers.

Step 6: Identify Training Requirements
Training is a major component of a successful HSE culture. Informed employees are more likely to make good choices and feel cared for and part of the greater good. Training and Orientation should provide an attendance roster, comprehension test, and matrix to help identify what training is needed for your workforce and refers the reader to records retention requirements.

Step 7: Prepare for Incident Investigations
Create a kit with a camera, tape measure, barricade tape, and other materials you will need on hand should you be called on to investigate and document an incident.

Step 8: Verify Your Site’s Compliance
An HSE Site Self-Assessment can/shall be used to measure the project’s compliance with the HSE
Management System.

Step 9: Verify Your Program’s Effectiveness
Inspections/Assessments and Audits, will help determine if the project plan is highly effective or is in need of improvement.

Step 10: Cover your Bases
This last step ensures nothing is forgotten — from aligning with engineering and the client, to requesting an HSE startup kit, equipping the first-aid supply, and promoting your HSE program with signage.